Privacy Policy

1. Who we are

Hashbun Media Pvt Ltd (“Hashbun Media”, “we”, “us”, “our”) is registered in India (CIN U22219PN2018PTC176853) at No. 15A, 4th Floor, City Vista, Kharadi, Pune, Maharashtra 411014.

We operate hashbunmedia.com, the MarTech Gazette publication, our Weekly Digest newsletter, our events listings, and our B2B content-syndication and lead-generation services (together, the “Service”).

2. Our role

When you subscribe to the Weekly Digest, browse our sites or contact us, we are the data controller — we decide what to collect and why.

When you download sponsored content, you consent to two separate things: for us to hold your details, and for the named sponsor to contact you. Once we pass your details to that sponsor, it becomes an independent controller and is responsible for its own processing under its own privacy policy.

When a client engages us to run a campaign on its instruction, we act as a processor and the client is the controller.

3. What we collect

Information you give us

• Identity — first name, last name
• Business contact — work email, work telephone, employer’s postal address
• Professional — job title, seniority, job function, company name, company size, industry
• Correspondence — the content of messages you send us
• Consent record — which boxes you ticked, the wording shown to you, the page URL, date and time, and IP address

We ask for business contact details, not personal ones. Please do not give us a personal email or home address where a work one is requested.

Information we collect automatically

IP address and approximate location, browser type and version, device type and operating system, mobile device identifier, referring URL, pages viewed, date and time of visit, and time spent on page.

Information from other sources

We verify and supplement records using reputable business data providers, publicly available professional profiles, and company websites, to confirm that a job title, employer or business email address is accurate before a record is used in a campaign. Where we obtain your data from a third party rather than from you, we will tell you within one month, or when we first contact you, whichever is sooner.

What we do not ask for

We do not ask for special category data, criminal offence data, government identifiers, or payment card details, and you should not send these to us. If you do, we will delete them.

4. Why we use it, and our lawful basis

Where we rely on legitimate interests, we consider whether those interests are overridden by your interests, rights and freedoms. You may ask us about this using the details in section 14.

5. Who we share it with

Campaign sponsors. When you complete a form to download a sponsored asset, we pass your submitted details to the sponsor named on that form. The sponsor will contact you about its products and services under its own privacy policy, which we link on the form. This is the purpose of the form and the basis on which the content is provided to you free of charge.

Lead delivery platforms. We use third-party lead-management platforms to transmit records to sponsors and to run validation checks. These platforms are bound by written data processing terms and may not use your data for their own purposes.

Clients. Where we run a campaign on a client’s instruction, the record is delivered to that client under our agreement with them.

Service providers. Hosting, email delivery, CRM, data verification, analytics and security services. They act on our instructions and may not use your data for their own purposes.

Advisers and authorities. Professional advisers, auditors and insurers under confidentiality; and regulators, courts or law enforcement where legally required or necessary to defend legal claims, prevent fraud, or protect any person’s safety.

We do not share your personal data with anyone other than the sponsor named on the form you completed and the categories of recipient described above. Where a disclosure to a sponsor falls within the meaning of a “sale” or “share” under applicable United States state privacy laws, section 12 explains how to opt out.

6. Consent

Our consent checkboxes are not pre-ticked, and consent to receive our own newsletter is requested separately from consent for a sponsor to contact you. We name the sponsor in full rather than using phrases such as “our partners”, and we keep a record of the wording shown to you and the date you gave consent.

You may withdraw consent at any time, as easily as you gave it, using the unsubscribe link in any email or by contacting us. Withdrawal does not affect processing carried out before you withdrew.

7. International transfers

We are based in India, and our clients, sponsors and service providers are located worldwide. Your data will therefore be transferred outside your country of residence.

Where we transfer personal data out of the UK or EEA we rely on an appropriate safeguard — ordinarily the European Commission’s Standard Contractual Clauses or the UK International Data Transfer Agreement or Addendum, or an adequacy decision where one applies. You may request details of the safeguard relied on for a particular transfer.

8. How long we keep it

We review these periods periodically. Where a client contract or legal obligation requires a different period, that period applies.

9. Security

We maintain technical and organisational measures appropriate to the risk. These include controls over who can access personal data, encryption of data in transit, separation of client campaign data, and confidentiality obligations on our staff and suppliers.

No method of transmission over the internet or method of electronic storage is completely secure. While we work to protect your data, we cannot guarantee its absolute security.

10. Cookies

We use cookies and similar technologies. Strictly necessary cookies — those needed for page delivery, security and session state — are set without consent. Preference, analytics and marketing cookies are set on the basis of your consent, which you give through our cookie banner and may change at any time.

We use third-party analytics providers to measure how the Service is used. Most browsers also let you block or delete cookies, though blocking strictly necessary cookies will stop parts of the Service working.

11. Your rights

Depending on where you live, you may have the right to be informed about how we use your data; to access, rectify or erase it; to restrict processing; to object to processing based on legitimate interests and to direct marketing at any time; to data portability; and to withdraw consent. We do not carry out solely automated decision-making that produces legal or similarly significant effects.

To exercise any right, contact us using the details in section 14. We aim to respond within one month, and will tell you if a complex request requires longer. There is no charge unless a request is manifestly unfounded or excessive. We may ask for information to verify your identity.

If you want a sponsor to erase the copy it holds, contact that sponsor directly, as it controls that copy independently. Tell us and we will identify the sponsor for you.

12. United States state privacy rights

If you are a resident of California or another US state with comparable privacy legislation, you may have the right to know what personal information we have collected, to have it deleted or corrected, to opt out of its sale or sharing, and not to be discriminated against for exercising these rights.

In the preceding 12 months we have collected the categories of personal information described in section 3, from the sources described there, for the purposes in section 4, and disclosed them to the recipients in section 5. Our disclosure of your details to a campaign sponsor may constitute a “sale” or “sharing” as those terms are defined under the California Consumer Privacy Act as amended by the California Privacy Rights Act.

To opt out or exercise any other right, contact us using the details in section 14, stating “Do Not Sell or Share My Personal Information”. You may use an authorised agent. We do not knowingly sell or share the personal information of consumers under 16.

13. India

We process personal data in accordance with the Digital Personal Data Protection Act, 2023. Where the Act applies you may access a summary of your data, seek correction or erasure, nominate another person to exercise your rights, and raise a grievance with our Grievance Officer using the details in section 14. If your grievance is not resolved, you may escalate to the Data Protection Board of India.

14. Contact us

Enquiry form: hashbunmedia.com/contact-us

If you are unhappy with how we have handled your data, please tell us first. You may also complain to your supervisory authority — in the UK, the Information Commissioner’s Office; in the EEA, the authority in your country of residence or work; in India, the Data Protection Board of India.

15. Data breaches

Where a breach of personal data is likely to result in a risk to your rights and freedoms, we will notify the relevant supervisory authority in accordance with applicable law, ordinarily within 72 hours of becoming aware of it. Where the breach is likely to result in a high risk to you, we will notify you without undue delay.

16. Other websites

The Service contains links to websites operated by others, including sponsors, event organisers and advertisers. We are not responsible for the content or privacy practices of those websites, and this Policy does not apply to them. We encourage you to read their privacy policies before providing them with any personal data.

17. Children

The Service is directed at business professionals and is not intended for anyone under 18. We do not knowingly collect data from children. If you believe a child has provided us with personal data, contact us and we will delete it.

18. Changes

We may update this Policy. We will post the revised version here and change the effective date. Where changes are material we will notify subscribers by email and, where the change affects the basis on which we hold your data, seek fresh consent.